Professional Phrases for Checking on Progress
Checking on progress is one of the most routine — and most delicate — communication tasks in professional life. Done well, it keeps projects on track and builds accountability. Done poorly, it signals distrust and damages relationships.
The difference between a check-in that feels supportive and one that feels like micromanagement often comes down to a single phrase.
Phrases by Situation
Routine progress check — verbal or in a meeting
"How is [project/task] coming along? Are you on track for [deadline]?"
"[Name], where are we with [task]? Any updates since we last spoke?"
Progress check by email
"I wanted to touch base on [task] ahead of the [deadline]. Could you let me know where things stand?"
"Just checking in on [task] — are you on track, or is there anything you need from me?"
When you are concerned about progress
"I haven't had an update on [task] for a while — could you let me know where things are? I want to make sure we're still on track for [deadline]."
When a deadline has been missed
"I noticed we haven't received [deliverable] yet — could you let me know the current status and when we might expect it?"
Progress updates in a meeting
"Before we move on — could we get a quick update on the actions from last time? Starting with [Name] on [action]."
Giving a progress update when asked
"Progress is good — we've completed [stage] and are currently working on [next stage]. We're on course to deliver by [date]."
"I want to flag a potential delay — [brief explanation]. I'm working to resolve it and will update you by [date] with a revised timeline."
The Progress Check Formula
- Context — reference the task or deadline specifically
- Question — ask about status, timeline, or blockers
- Support offer — signal your availability to help
Example: "I wanted to check in on the client report [context] — are you on track for Friday [question]? Let me know if there's anything you need from me [support offer]."
What to Avoid
❌ Checking in too frequently — signals distrust and is perceived as micromanagement
❌ Vague check-ins — "Just wanted to check how things are going" produces vague answers
❌ Checking in publicly when the news might be difficult — give people space to share concerns privately first
Related Articles
- How to Follow Up Without Sounding Pushy in English
- Professional Follow-Up Phrases After a Meeting
- How to Delegate Tasks Professionally in English
- Business English Email After a Meeting
- Leadership Language for Meetings
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Published by Fluentry UK — British English for Non-Native Professionals
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